Job Description

Woods & Co have partnered with an established and highly regarded residential landscaping business with close to three decades of success, in the search for a Office Manager to join their team. Operating across Melbourne's Inner East, South East, Bayside and Mornington Peninsula, this business delivers high end landscape construction and maintenance projects, backed by a strong pipeline of work and a tight knit, passionate team.

Based in modern offices in the Bayside area, this a full time opportunity suited to someone who thrives in a tight knit team and enjoys a hands on, varied role.

About the Role

Reporting directly the business owner, you will play a key role in keeping businesses running smoothly across administration, coordination and operational support. This is a diverse position where no two days are the same.

Key Responsibilities:

• Providing high level administrative and PA support to the business owner
• Assisting with tender submissions, including coordination with clients and suppliers
• Preparing and issuing contracts, variations and warranty documentation
• Managing day to day office operations including calls, emails, diaries and front of house duties
• Liaising with internal teams across construction, maintenance and accounts
• Supporting recruitment processes incl job ads, interview coordination and onboarding
• Maintaining client files, project documentation and handover packs
• Assisting with OHS documentation incl SWMS, JSAs and incident reporting
• Coordinating staff events and internal meetings - minute taking
• General ad hoc administration as required

About You

To be successful in this role, you will be an organised and proactive professional who enjoys working in a fast paced and dynamic environment.

You will bring:

• Strong organisational and communication skills
• Proven experience as a Office Coordinator/Manager (within the construction industry is preferred)
• A high level of attention to detail and accuracy
• Experience across Microsoft Office
• A proactive, adaptable approach and willingness to take ownership
• Strong stakeholder management skills
• The ability to work both autonomously and as part of a team

Experience within construction or trades environments will be highly regarded, as will exposure to industry software such as Buildxact. Social media or market experience is a bonus.

What's on Offer

• Full time, stable opportunity within a well established business
• Supportive and close knit team environment
• Modern office based in Melbourne's Bayside suburbs
• Varied role with strong autonomy and ownership
• Friendly, relaxed workplace culture

If this sounds like you, please don't delay and APPLY NOW! We are interviewing immediately. For a confidential discussion please call Sam Ford on 0468 019 538 or email on sam@woodsco.com.au

Woods & Co Recruitment is committed to creating a positively diverse and inclusive workforce that values all backgrounds and experiences. We do not discriminate and encourage applications (no matter age or status) from Aboriginal and Torres Strait Islander people, people from culturally and/or linguistically diverse backgrounds, all members, and genders of the LGBTQI community and people with disability.

*You will only be contacted if you are shortlisted.